The Health Physics Society (HPS) 2019 Annual Meeting will be held at the:
6001 Destination Parkway
Orlando, FL 32819
Hilton Orlando will charge one night’s stay when you make your reservation. It is refundable if you cancel up to 48 hours before arrival.
Reduced-rate reservations in the HPS block may be booked by using the link https://book.passkey.com/go/HPS2019.
This is the ONLY way to book a room at the hotel at the HPS rate!!!
Beware of Unauthorized Hotel Service Providers:
It has come to our attention that several exhibitors, attendees, and members have been contacted by housing vendors who are offering to provide room rates and hotel services for HPS. These companies are NOT affiliated with HPS!
Attendees and exhibitors should be cautious of companies that:
- Call you directly and claim they are official housing partners and have the best rates for Orlando. HPS will never call you directly to solicit hotel reservations.
- Claim to be affiliated with HPS by offering discounted hotel rates, which often can be too good to be true.
- Ask you to provide your contact information and credit card details and require full prepayment in advance.
- Claim to have availability at their advertised hotels, but may take the money for the rooms, then later cancel without refunding to you.
When booking your hotel for the meeting, please be sure that you ONLY use the link provided - https://book.passkey.com/go/HPS2019.
The following companies have previously solicited attendees and exhibitors for hotel rooms and should be ignored:
- Convention Housing Services
- Convention Rooms
- CMI Event Travel
- Exhibition Housing Services
- Global Expo Travel
- Global Housing Management
- Gulliver Travels
- HLS Global
- National Travel Associates
Remember: the only way to secure a room is by booking DIRECTLY with the Hilton.
Staying at the Conference Hotel
Why should I book at the conference hotels?
The hotel rates that the HPS has negotiated include many benefits for you and for the HPS. Based on the number of rooms in the HPS block of hotel rooms, the hotels provide complimentary meeting-room space and reduced food and beverage charges. These savings are passed on to attendees through HPS inexpensive registration rates. If HPS is unable to meet its room-block commitment because attendees are making reservations at other hotels, the hotels charge HPS an attrition fee to make up the hotel's lost revenue. If this were to become a trend, HPS would be forced to increase the registration fee and cut services.
Is it important for me to let the reservations agent know that I'm associated with the HPS meeting?
Yes. HPS receives credit only when registrants tell hotel staff that they are attending the HPS meeting. Please make sure the hotel reservations agent knows you are attending the HPS meeting whether you or someone else makes your reservation, or make your reservation through the link on the HPS site and it will be handled automatically.
Why does HPS reserve a block of rooms?
The HPS reserves a block of rooms to assure availability of rooms for meeting attendees, especially during the tourist season, when it can be very difficult to find an affordable hotel room. In addition, if HPS didn't reserve a block of rooms, it would be subject to room-rental fees and full food and beverage costs, which would greatly increase the cost of holding the meeting.
What is HPS doing to reduce these attrition fees and still keep the meeting affordable?
HPS tracks sleeping-room reservations and cancellations at the meeting so that it can more accurately block a number of rooms that will be filled by attendees in the future. However, every discount we receive at a hotel is based on the number of room nights we block, so as we reduce our block, we are consequently paying more for other services at the hotel. Reducing the block means that attendees will either have to pay a higher registration fee or that services will have to be cut.
Please stay at the HPS conference hotel!